Before we go ahead and give you the steps of how a certified transcription services works, let us explain to you that it can be done at home on smaller projects and not on bigger ones. Similarly, to get your documents certified, it is important to approach a transcription agency that is well-aware of what is being done. On that note, let us explain to you how audios are converted into texts and certified simultaneously. You should also know that when audio is involved, it is generally a slower process. You cannot immediately expect your audio to be converted. It takes its own course and at the beginning, it is always termed to be slow. But the steady progress will help you understand why we suggest handing over projects like these to a professional and skilled agency.
Set Up Your Process
The process of transcribing from audio to text is not as complicated as it may seem, but there is a fine way to make it efficient and successful. It is always good to give an easy ingress to both your audio file format and your text processer. It is imperative to understand that you will be rewinding between both the files frequently in order to listen to the audio and decode. It is pretty possible that you may lose your place since you could find it hard to move back and forth. But the whole point is to set up and then start. Once you get the hang of what is being done, you will not know how easy and effortless it will become. This is one of the false proof guidelines that professionals use.
Figure Your Shorthand
When you do your own transcription, you will figure out that there will be a lot of speaker’s names that will reoccur multiple times. You will constantly see the name of the designation of a few people. You cannot keep typing it over and over. So, if you are going to be the one who will be reading the document, it is best to have short names or a short sign that can make it easier to identify. You will eventually know what the transcription of the shorthand will be. If you although plan to share it with multiple people, you can do two things.
1. After you are done with the document, use the age-old ‘Find and Replace’ option on your computer
2. Give them a list of shorthand words at the beginning against the names, so they will not be confused while reading the entire document.
Listening Is The Only Key
Certified audio transcription services provided by professionals are accurate and very reliable because they have transcribers who are skilled and knowledgeable. They understand how to work around their way on projects where they have to intently listen. That is the exact you must follow too. It is highly important that you listen to the speakers or the speech on the audio that can help you in transcribing what you listen to. This will make your transcriptions much precise.
Edit The Text File
Take a good look at the accuracy of your file before you finish your document. The main work of any transcriber after he finishes the work is to listen through any errors that he may find in the document. You also have to necessarily check for title case, contexts, reference and so on. It is highly important to check your file at least two times before you declare it to be the final copy.
It certainly is not very easy to do it all by yourself, but what makes it easier is when you can approach a good professional transcription agency. All you have to do is type ‘ transcription services near me ‘ to get a rundown of available agencies in your locality. Pick the right agency in case you are not satisfied with your own services.